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CAJE Employment Opportunities

CAJE Adult Learning: Program Operations & Marketing Associate

Position Overview

The Center for the Advancement of Jewish Education (CAJE) is seeking a highly organized, detail-oriented, and tech-savvy Program Operations & Marketing Associate to support the planning, execution, and promotion of CAJE’s Adult Learning programs and Public Lecture Series. This full-time role is central to ensuring programs run smoothly from initial setup through delivery and follow-up, while also supporting marketing, communications, and participant engagement. Reporting to the Director of Adult Learning, this position is ideal for a proactive, process-driven professional who thrives in a fast-paced, mission-driven environment and is comfortable managing multiple timelines and details simultaneously.

Who We Are

CAJE is the educational arm of the Greater Miami Jewish Federation, serving as the central agency for Jewish education across the community. CAJE advances Jewish learning through early childhood education, day schools, congregational education, teen engagement, adult education, and the Miami Jewish Film Festival. The Adult Learning department offers a wide range of online and in-person programs—including classes, salons, and public lectures—and works closely with national partners, faculty, and community organizations to foster meaningful, lifelong Jewish learning throughout Greater Miami.

Key Responsibilities

Program Operations (Adult Learning & Public Lectures)

  • Manage day-to-day logistics for Adult Learning programs, both online and in person
  • Build and manage semester-based course offerings, including schedules, faculty details, pricing, and registration setup
  • Coordinate Zoom and in-person program logistics, including links, locations, and session setup
  • Oversee public lecture operations, including run-of-show planning, speaker support, and on-site execution (approximately 6–8 events per year)
  • Coordinate venues and vendors for lectures, including AV, catering, room setup, and signage

Marketing, Recruitment & Communications

  • Support marketing and promotion for Adult Learning programs and public lectures
  • Create and update promotional materials (Canva required; Photoshop a plus)
  • Draft and distribute email campaigns and announcements (Constant Contact or similar platforms required)
  • Support enrollment and recruitment efforts through outreach, including targeted emails and occasional personal calls

Administrative, Data & Financial Support

  • Maintain accurate program and participant records
  • Track registrations, attendance, and reports using Excel and internal systems
  • Maintain organized digital program files and materials
  • Process registrations, payments, and financial assistance arrangements
  • Support faculty payroll submissions and basic income tracking in coordination with finance staff

Faculty & Speaker Coordination

  • Coordinate logistics for faculty and speakers, including bios, photos, scheduling needs, and rosters
  • Distribute materials, updates, recordings, and program-related communications as needed

Key Responsibilities

Program Operations (Adult Learning & Public Lectures)

  • Manage day-to-day logistics for Adult Learning programs, both online and in person
  • Build and manage semester-based course offerings, including schedules, faculty details, pricing, and registration setup
  • Coordinate Zoom and in-person program logistics, including links, locations, and session setup
  • Oversee public lecture operations, including run-of-show planning, speaker support, and on-site execution (approximately 6–8 events per year)
  • Coordinate venues and vendors for lectures, including AV, catering, room setup, and signage

Marketing, Recruitment & Communications

  • Support marketing and promotion for Adult Learning programs and public lectures
  • Create and update promotional materials (Canva required; Photoshop a plus)
  • Draft and distribute email campaigns and announcements (Constant Contact or similar platforms required)
  • Support enrollment and recruitment efforts through outreach, including targeted emails and occasional personal calls

Administrative, Data & Financial Support

  • Maintain accurate program and participant records
  • Track registrations, attendance, and reports using Excel and internal systems
  • Maintain organized digital program files and materials
  • Process registrations, payments, and financial assistance arrangements
  • Support faculty payroll submissions and basic income tracking in coordination with finance staff

Faculty & Speaker Coordination

  • Coordinate logistics for faculty and speakers, including bios, photos, scheduling needs, and rosters
  • Distribute materials, updates, recordings, and program-related communications as needed

Key Responsibilities

Program Operations (Adult Learning & Public Lectures)

  • Manage day-to-day logistics for Adult Learning programs, both online and in person
  • Build and manage semester-based course offerings, including schedules, faculty details, pricing, and registration setup
  • Coordinate Zoom and in-person program logistics, including links, locations, and session setup
  • Oversee public lecture operations, including run-of-show planning, speaker support, and on-site execution (approximately 6–8 events per year)
  • Coordinate venues and vendors for lectures, including AV, catering, room setup, and signage

Marketing, Recruitment & Communications

  • Support marketing and promotion for Adult Learning programs and public lectures
  • Create and update promotional materials (Canva required; Photoshop a plus)
  • Draft and distribute email campaigns and announcements (Constant Contact or similar platforms required)
  • Support enrollment and recruitment efforts through outreach, including targeted emails and occasional personal calls

Administrative, Data & Financial Support

  • Maintain accurate program and participant records
  • Track registrations, attendance, and reports using Excel and internal systems
  • Maintain organized digital program files and materials
  • Process registrations, payments, and financial assistance arrangements
  • Support faculty payroll submissions and basic income tracking in coordination with finance staff

Faculty & Speaker Coordination

  • Coordinate logistics for faculty and speakers, including bios, photos, scheduling needs, and rosters
  • Distribute materials, updates, recordings, and program-related communications as needed

Qualifications

Required

  • Strong technology skills, including proficiency in Microsoft Excel
  • Proficiency in Microsoft Office (Outlook, Word, PowerPoint)
  • Experience with email marketing tools (Constant Contact or similar)
  • Experience creating marketing materials using Canva
  • Strong communication, organization, and project management skills

Preferred

  • Experience supporting online programs, virtual events, or educational programming
  • Familiarity with Zoom, webinar platforms, and registration systems
  • Experience with CRM or program management databases
  • Background in nonprofit, education, or Jewish communal work

Personal Characteristics

  • Detail-oriented, reliable, and process-driven
  • Proactive and comfortable managing multiple priorities
  • Warm, professional, and service-oriented
  • Calm under pressure and effective working across teams
  • Enthusiasm for adult Jewish learning and CAJE’s mission

Education & Experience

  • Bachelor’s degree or equivalent experience
  • 1–4 years of relevant experience in program operations, administration, marketing, or nonprofit work

Salary Range & Benefits

Salary: $55,000–$65,000

Benefits include:

  • Paid vacation and sick leave, including national and Jewish holidays
  • Comprehensive medical, dental, and vision insurance
  • Employer-paid life and long-term disability insurance
  • Pension plan
  • Mental health and wellness support (EAP)
  • Flexible spending accounts (healthcare & dependent care)
  • Fitness and wellness perks
  • Early Friday departure in observance of Shabbat

·        How to Apply

·        Interested candidates should submit a resume and brief cover letter outlining their interest to hiring@caje-miami.org. Applications will be reviewed on a rolling basis.

·        CAJE is an equal opportunity employer and is committed to creating an inclusive and welcoming workplace.